Personal Data Protection Notice

Effective Date: April 25, 2025
Company Registration No: LLP0039623-LGN

This Personal Data Protection Notice (“Notice”) explains how Qhinetic PLT (“Qhinetic,” “we,” “our,” or “us”) collects, uses, discloses, and protects your personal data in accordance with the Malaysian Personal Data Protection Act 2010 (“PDPA”).

By engaging our services, attending our events, or using our website www.qhinetic.com and social media channels (“Platforms”), you consent to the processing of your personal data as described in this Notice.

1. Collection of Personal Data

“Personal Data” refers to any information that can identify you directly or indirectly, including but not limited to:

      • Full name, NRIC number, address, telephone number, email;
      • Employment or business information;
      • Bank account details or payment information;
      • Information relating to your spouse or family members (if provided for service purposes);
      • Preferences and interests related to our services.

We may collect Personal Data from:

      • Forms submitted via our website, events, or service engagements;
      • Cookies or analytics tools when you browse our Platforms;
      • Publicly available sources or from third-party service providers working with us.

Providing your Personal Data is voluntary, but refusal may limit our ability to offer services or allow access to certain areas of the Platform.

2. Purposes of Processing

Your Personal Data may be used for purposes including but not limited to:

      • Communicating with you regarding services, inquiries, and appointments;
      • Delivering the services you request;
      • Internal record-keeping and compliance with legal or regulatory obligations;
      • Submissions to government agencies such as the Unclaimed Moneys Act 1965;
      • Responding to law enforcement or legal requests;
      • Enhancing user experience and security on our Platforms.

With your consent, we may also use your data to:

      • Send newsletters, updates, or industry write-ups;
      • Invite you to Qhinetic events, seminars, and online sessions;
      • Reference you (with permission) for professional or editorial purposes.

You may opt out of promotional communications at any time by contacting us.

3. Disclosure to Third Parties

Your Personal Data may be shared with third parties involved in providing services to you or for operational reasons, including:

      • IT service and cloud infrastructure providers;
      • Banks, insurers, and financial institutions;
      • Legal and professional advisors;
      • Regulatory and governmental authorities, when required by law.

These third parties are required to maintain the confidentiality of your data.

4. Data Transfers Outside Malaysia

Your Personal Data may be stored or processed outside Malaysia if our service providers or servers are located overseas. In such cases, we will ensure:

      • That the receiving jurisdiction has adequate data protection laws;
      • Or, that appropriate contractual safeguards (e.g., data protection agreements) are in place.

By interacting with us, you agree to such transfers as needed for our business operations.

5. Data Protection and Security

We implement appropriate administrative, technical, and physical measures to safeguard your Personal Data, including:

      • Access restrictions;
      • Secure servers and encrypted communications;
      • Regular reviews of security practices.

6. Access, Correction, and Contact

Under the PDPA, you have the right to:

      • Request access to or correction of your Personal Data;
      • Withdraw your consent or restrict processing;
      • Inquire about how your Personal Data is used.

To exercise your rights or for any questions, contact:
Qhinetic PLT
Suite #150, No. 54 Ground Floor
Jalan SS21/58, Damansara Utama
47400 Petaling Jaya, Selangor, Malaysia

Please contact us via this form.

Note: In respect of your right to access and/or correct your Personal Data, Qhinetic has the right to refuse the your requests to access and/or make any correction to your Personal Data for the reasons permitted under law, such as where the expense of providing access to you is disproportionate to the risks to your privacy.

7. Changes to This Notice

This Notice may be updated periodically. Changes will be posted on our Website. Continued use of our services or Platforms constitutes acceptance of such changes.

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